Job Details

The Assistant Bursar supports the Bursar through a broad array of student account duties including student billing, financial aid disbursements and refunds, and a variety of payment options. This position provides consistent delivery of services and information and will be responsible for working directly with ICOM students to support them in managing their student financial accounts. This position will use a Student Information System (Sonis), a Financial Accounting System (Intacct), Department of Education Financial Student Aid systems, Transact eRefund and payment portals and other sources to retrieve information for program management and reports to support student financial processing.

• Receives and receipts a variety of payments and other cash and cash-related transactions; verifies and posts to appropriate accounts.
• Maintains and balances daily accounts receivable activity.
• Assists with reviewing bills and financial aid awards in the Student Information System.
• Communicate with students regarding the student billing process and payment options.
• Enters transactions into the SIS and Accounting ledger.
• Research records in multiple formats.
• Reviews negative balances for student refunds.
• Assists in preparing semester billing.
• Prepares invoices for 3rd party invoices.
• Perform soft collection outreach to students to assist with completing paperwork and payment options.
• Work collaboratively with staff from other ICOM offices.
• Create, maintain and distribute reports to follow up on students with an outstanding balance.
• Assist in updating publications, standardized letters, manuals, and forms used in student billing administration.
• Attend required trainings to learn and maintain required skills to perform all duties for Assistant Bursar.
• Other duties as assigned.

• Associate degree in accounting or a related field or equivalent experience.
• Experience in a high-volume accounts receivable environment.
• Must be capable of independent judgement, highly motivated with strong organizational skills.
• Must be flexible with good interpersonal skills.
• Able to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Proficiency in Microsoft Office Excel and Word.
• Able to define problems, collect data establish facts, and draw valid conclusions.
• Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous, and well poised.

• Experience in a college environment or financial services department.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick, Holidays, Winter Break)
• Family Leave
• Short Term & Long Term Disability
• Tuition Reimbursement