Job Details

Temporary Office Assistant

Blue Gander Window Cleaning is seeking a highly organized, dependable, and tech-savvy Temporary Office Assistant to join our team while our Office Manager is on maternity leave. We are a fast-growing, community-focused service company with a friendly, hardworking team and a commitment to excellence.

Responsibilities

• Customer Service & Communication: Respond to incoming calls, texts, and emails using GoHighLevel and Housecall Pro.
• Scheduling: Book and adjust appointments for window cleaning, pressure washing, and holiday lighting services in Housecall Pro.
• Invoicing & Collections: Process invoices, verify payments, follow up on outstanding invoices, and manage collections tracking.
• Data Entry & Management: Update client records, verify job details, and ensure all appointments are properly categorized.
• Technician & Operations Support: Track technician productivity and assist with data for recognition programs like Employee of the Month.
• Process Management: Adhere to documented procedures in our FlightPlan knowledge base and help maintain accuracy in our systems.
• Administrative Duties: Open and process mail, deposit checks, order office supplies, and maintain a clean and organized office environment.
• Payroll Preparation: Assist with entering hours and preparing data for payroll processing.
• Vendor Coordination: Schedule recurring maintenance services, such as janitorial services and vehicle upkeep.

Required Skills

• Technical Proficiency: Comfortable with platforms such as Housecall Pro, GoHighLevel CRM, and Google Workspace (Docs, Sheets, Gmail).
• Customer Service Mindset: Professional, courteous, and proactive in client interactions.
• Attention to Detail: Accurate data entry and record-keeping.
• Time Management: Ability to manage multiple priorities in a dynamic environment.
• Preferred Experience: Scheduling, invoicing, or payroll preparation experience is a plus.

What We Offer

• $20 per hour pay rate.
• Consistent full-time weekday schedule.
• Hands-on training on our systems and processes.
• A positive, values-driven company culture built on Integrity, Growth, Dependability, Kindness, and Unity.

Here are a few reasons you will love being part of our team:

• We are growing rapidly and there is plenty of opportunity for advancement.
• We only hire awesome people, so you won't have to deal with incompetent jerks.
• You will grow here, both professionally and personally.
• You will be appreciated for your efforts, talent, and attitude.
• Work outdoors and get to travel the Treasure Valley.
• We pay for your health AND dental insurance!
• Two weeks paid vacation per year!

You can qualify to join our team if

• You are upbeat and positive each day (if you like to sing in the shower, this is a good sign).
• You can check your ego at the door and work with a team.
• You will proudly wear a badge that confirms your background check.
• You have a healthy respect for heights, but aren't afraid of ladders.
• You are looking to grow professionally AND personally.
• Can lift over 50 lbs.
• Valid driver's license and reliable transportation.
• Smartphone with Data Plan for Business use.