Job Details

Administrative Support Specialist

Join Our Team as an Administrative Support Specialist

Schedule: MondayFriday, 7:00 AM 3:30 PM

We are seeking a detail-oriented and dependable Administrative Support Specialist to join our Employee Health team. This role plays a vital part in supporting the health and safety of our colleagues through efficient coordination, data management, and communication.

Our department is dedicated to promoting and restoring health, preventing illness and injury, and protecting employees from work-related and environmental hazards. This includes immunization management, occupational injury and illness support, safety education, and onboarding health clearances for new hires. You'll be the go-to person for keeping our department running smoothly! Your day-to-day will include:

• Managing workflows and administrative tasks with precision and care.
• Coordinating with departments like HR, Talent Acquisition, and the lab team.
• Collecting, organizing, and updating important datamostly in spreadsheets, inputting lab results, immunization recordsaccuracy is a must.
• Meeting deadlines and ensuring everything is well-documented and compliant.
• Being the communication hub for internal and external partners.

Minimum Requirements

• Must have a high school diploma or equivalent.
• At least 2 years of administrative experience (healthcare setting preferred).
• Proficiency in Microsoft Office (Excel, Word, Outlook, etc.). Familiarity with Workday is a bonus.
• Strong communication skillsboth written and verbal.

What You Bring

• An outgoing, approachable, and upbeat demeanor, as the first point of contact, you set the tone for Employee Health Services.
• Excellent time management skills with a strong attention to detail. This means you are comfortable handling interruptions and shifting priorities. You can switch gears quickly and pick up previous tasks without missing a beat.
• You can work in a team environment, while performing your tasks in an independent manner.
• Ability to think critically and apply sound judgment - you aren't afraid to ask questions and apply your knowledge consistently and effectively.
• Bonus: Prior experience with process improvement or lean methodology.

Why You'll Love Working With Us

We're a mission-driven organization that values compassion, integrity, and excellence. You'll be part of a supportive, collaborative team that encourages growth and innovationwhere your work truly makes a difference.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.