Job Details

"> Benefits Administration

• li"> Assist li"> with the administration of USS' li"> health and welfare plans, including medical, dental, vision, life, disability, HSA/FSA, and retirement benefits.
  • li"> Coordinate and li"> maintain li"> the benefits portal, including updates for enrollment periods, plan changes, and carrier integrations.
    • li"> Manage daily benefits transactions, including enrollments, life event changes, terminations, and beneficiary updates.
      • li"> Respond to employee inquiries li"> regarding li"> eligibility, plan coverage, and enrollment procedures.
        • li"> Coordinate new hire benefits orientation and annual open enrollment sessions.
          • li"> Collaborate with third-party vendors to resolve employee issues and ensure li"> accurate li"> plan administration.
            • li"> Oversee the administration of Paid Time Off (PTO), sick leave, and related accruals and carryovers.
              • li"> Maintain li"> accurate li"> and up-to-date employee records in HRIS and benefits platforms. li"> Leave of Absence Administration
                
                • li"> Partner with third-party leave administrators to manage FMLA, ADA, short-term disability, long-term disability, military leave, and other leave programs.
                  • li"> Track employee leave usage and ensure compliance with applicable laws and internal policies.
                    • li"> Serve as the point of contact for employees and managers li"> regarding li"> leave policies and return-to-work procedures.
                      • li"> Ensure coordination of benefits and pay during leave periods with Payroll and HRIS teams. li"> Compliance & Reporting
                        
                        • li"> Ensure all benefits programs li"> comply with li"> applicable federal, state, and local regulations including ERISA, COBRA, ACA, HIPAA, FMLA, ADA, and Section 125.
                          • li"> Prepare and audit data for required filings (e.g., li"> 5500s li"> , ACA reporting, nondiscrimination testing).
                            • li"> Support annual audits, including the coordination of data with internal stakeholders and external auditors.
                              • li"> Reconcile and process benefits-related invoices; escalate and resolve discrepancies with vendors.
                                • li"> Coordinate funding schedules for benefit deductions and employer contributions.
                                  • li"> Maintain effective relationships with insurance carriers, brokers, and benefit service providers.
                                    • li"> Maintain li"> accurate li"> records li"> and generate reports for audits and compliance reviews. li"> Communications & Education
                                      
                                      • li"> Assist li"> in drafting clear, engaging benefits communications including plan summaries, FAQs, intranet content, and memos.
                                        • li"> Support the development and delivery of benefits training for employees and managers.
                                          • li"> Collect feedback and provide recommendations to improve benefits education and service delivery. li"> Additional Duties
                                            
                                            • li"> Participate in continuous improvement initiatives and special projects as assigned.
                                              • li"> Collaborate with cross-functional HR partners li"> (Payroll, HRIS, HRBP and Legal) li"> to ensure benefits programs align with broader people strategies.
                                                • li"> Perform other duties as assigned.
                                                  
                                                  SUPERVISORY RESPONSIBILITIES
                                                  This position has no supervisory responsibilities.
                                                  
                                                  Qualifications
                                                  
                                                  QUALIFICATIONS
                                                  
                                                  EDUCATION
                                                  Min/Preferred
                                                  Education Level
                                                  Description
                                                  Minimum
                                                  4 Year / bachelor's degree in Business Administration, Human Resources, or related field of study or a combination of relevant education and experience
                                                  EXPERIENCE
                                                  Minimum Years of Experience
                                                  Maximum Years of Experience
                                                  Comments
                                                  3
                                                  
                                                  Experience administering employee benefits and leave programs in a multi-state environment, preferably supporting a large, distributed hourly and salaried workforce.
                                                  
                                                  ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES
                                                  
                                                  • In-depth understanding of federal and state laws related to benefits (e.g., ERISA, COBRA, FMLA, ACA, ADA).
                                                  • Experience working with third-party leave administrators and HRIS systems.
                                                  • Strong attention to detail, accuracy, and organizational skills.
                                                  • Ability to maintain confidentiality and handle sensitive information with discretion.
                                                  • Excellent verbal and written communication skills.
                                                  • Strong customer service orientation and problem-solving capabilities.
                                                  • Proficient in Microsoft Office Suite and HRIS/benefits administration platforms (e.g., UKG, and ADP).
                                                  • Ability to work both independently and collaboratively in a fast-paced, evolving environment.
                                                    Physical Requirements
                                                    
                                                    
                                                    • Sit while answering phones or reply to emails
                                                    • Use hands and fingers to handle, control or feel objects tools or controls
                                                    • Repeat the same movements when entering data
                                                    • See details of objects that are less than a few feet away
                                                    • Speak clearly so listeners can understand
                                                    • Understand the speech of another person
                                                    • Focus on one source of sound and ignore others
                                                    • Hear sounds and recognize the difference between them
                                                    • See differences between colors, shades and brightness
                                                      Benefits Summary
                                                      
                                                      All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:
                                                      
                                                      • Holiday & Paid Time Off (pro-rated for Part-Time employees)
                                                      • Medical/Pharmacy
                                                      • Dental
                                                      • Vision
                                                      • Employer-Paid Short-Term Disability
                                                      • Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
                                                      • Voluntary Employee Life & Accidental Death and Dismemberment
                                                      • Voluntary Spousal Life
                                                      • Voluntary Dependent Life
                                                      • Hospital Indemnity, Accident and Critical Illness
                                                      • Commuter/Transit Account
                                                      • Healthcare Flexible Spending Account
                                                      • Dependent Care Flexible Spending Account
                                                      • Health Savings Account
                                                      • 401(k) with employer match
                                                      • Employer-Paid Employee Assistance Program (EAP)
                                                      • Employee DiscountsAt United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.
                                                        
                                                        Salary Range
                                                        
                                                        $70,000.00 - $80,000.00 / year
                                                        
                                                        Pay Transparency Statement
                                                        
                                                        At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.
                                                        
                                                        EEO Statement
                                                        
                                                        United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.