Job Details

Supervises and coordinates the day-to-day operations of the office and its associated equipment.

Tasks & Responsibilities:

• Receive visitors and colleagues' vendors, maintenance personnel, etc., for the office.
• Oversees office maintenance, property janitorial and maintenance staff, including coordination with landlords.
• Manage the day-to-day operations of office activities (e.g., ordering supplies, scheduling maintenance of office equipment, tracking visitors).
• Maintain calendars, schedule meetings and appointments; prioritize and resolve complex meeting schedules; prepare agendas and presentation materials; take and transcribe meeting minutes; prepare summaries as required.
• Oversee kitchen maintenance: order, receive, check, and restock inventory; maintain coffee machines; load and unload dishwasher; water plants.
• Manage car and fleet maintenance: handle registration, fuel, car washes, check washer fluid, schedule oil changes, check tire pressure, and manage check-in/out schedules.
• Resolve problems and customer service inquiries within scope of authority; provide advice and assistance to external agencies.
• Manage vendors and review/process purchase orders ensuring accuracy and timely approval.
• Set up and clean meeting rooms to ensure they are presentable.
• Handle mail, packages, and courier shipping and receiving.
• Manage building security: badges, keys, security paperwork.
• Conduct COVID temperature testing, etc.
• Serve as the local safety representative for the Region Americas Office.
• Act as the local IT technician for the Region Americas, handling telecommunication, video equipment, and hardware.
• Perform other projects as needed.
• Prepare eProcure requisitions for departments in the Americas Regional Office and the US, including HR, Ocean, Air, Sales, Marketing, Aerospace & Contract Logistics.
• Resolve eProcure invoice reconciliations related to purchase orders for the above departments.
• Ensure smooth flow of purchase orders through the eProcure system to payment.

Role-specific skills and requirements:

• Good interpersonal skills required.
• High school diploma or equivalent required.
• Preferably 2-4 years of related work experience.
• Ability to use all basic equipment related to housekeeping functions.
• Capable of performing all essential functions with or without reasonable accommodation.
• Must pass all required background checks, clearances, and drug tests.

Benefits:

• Medical plans covering healthcare services, inpatient and outpatient services, and prescriptions.
• Optional vision coverage for eye exams, frames, and contact lenses.
• Optional dental coverage for preventive, major, and basic services.
• Pre-tax 401(k) plan with company match.
• Direct deposit for all employees.
• Paid major holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas.

At DB Schenker, you are part of a global logistics network that connects the world. We value diversity and individual backgrounds, perspectives, and skills. Join us to make a difference. We are an Equal Opportunity Employer—minorities, females, veterans, individuals with disabilities, sexual orientation, and gender identity.