Job Details

Paralegal/Legal Administrative Professional

Beacon Hills client, a global professional services firm, is seeking a highly organized and detail-oriented Paralegal/Legal Administrative professional. Interested candidates are encouraged to send an updated resume in response to this posting. Please include all relevant experience, licensure, and location (city, state, and zip code) on your resume. Those selected for next steps in our process will be contacted by a recruiter. We look forward to hearing from you!

Details:

Job Title: Deal and Fund Support Specialist

Location: Remote, but candidates should be based in either CA, WA, OR, AZ, NV, NM, UT, HI. Candidates must be able to provide support between 8 am and 5 pm Pacific Time.

Hours: 40 hours per week (8:00 AM and 5:00 PM Pacific Time)

Start Date: Ideally August 4th

Duration: Likely long-term, potential minimum of 1 year

Pay Rate: $25-30/hour, depending on experience

Key Qualifications:

• Bachelors degree and/or paralegal certification strongly preferred
• Prior experience as a paralegal or in an administrative role within a law firm, financial institution, or banking environment
• Proficiency with GEMS, Box, Adobe Pro, Appian, Smartsheet, and Microsoft Office Suite (Outlook, Teams, etc.)
• Availability to work between 8:00 AM and 5:00 PM Pacific Time
• Willingness to work overtime as needed to meet client demands
• Excellent organizational and communication skills
• Proven ability to manage multiple priorities and work independently
• Comfortable working remotely and collaborating across time zones
• Reliable access to secured home internet
• Strong team collaboration and interpersonal skills

Key Responsibilities:

• Monitoring the DFS inbox and routing requests to ensure timely processing
• Managing document intake and organization from internal teams and outside counsel
• Responding to document requests from internal teams and outside counsel
• Coordinating and managing document signature workflows
• Distributing completed documents to relevant stakeholders
• Requesting fully executed documents and closing binders from outside counsel, deal attorneys, and project managers (PMs)
• Maintaining accurate records in designated repositories
• Coordinating document disposal requests
• Providing GEMS approvals on entity-related information before publication to the broader GEMS user base
• Ensuring regulatory compliance through the execution of KYC documents, completion of KYC requests, and management of personal information disclosures when required
• Managing Authorized Signature Lists, Certificates of Secretary, and Certificates of Incumbency
• Handling Intermediary Agreements
• Maintaining electronic signatures and approver electronic stamps

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.