Job Details

We are seeking a highly organized and proactive Facilities Administrative Coordinator to provide day-to-day administrative support to the Director of Buildings and Grounds and to oversee the coordination of service requests, vendor communications, and support functions withinour Facilities team. This individual will play a key role in ensuring efficient operations across our facilities, promoting safety, service excellence, and reliability.

Wage range is $19-$23 dollars per hour plus amazing benefits!

Key Responsibilities:

• Serve as the primary point of contact for the Facilities Service Desk, processing service requests via phone, walk-in, and email.

• Communicate clearly with internal customers regarding status, options, and outcomes of service requests.

• Assign and dispatch requests to appropriate personnel; monitor progress and ensure timely follow-up and closure in the CMMS system.

• Generate work orders, track metrics, and report relevant service data.

• Handle purchase requisitions, vendor invoicing, and budget tracking.

• Interface with vendors for daily, scheduled, and special service needs, including preventive maintenance tracking.

• Maintain the Facilities office's administrative infrastructure:

  • Office supply inventory

  • Filing systems for vendor documents, service history, and departmental records

  • Current vendor contact list and emergency contact sheets

• Schedule and track departmental training activities.

• Assist the Director of Facilities and Emergency Management Coordinator on special projects.

• Attend relevant training and in-service workshops.

• Consistently perform work in a safe, respectful, and customer-focused manner.

Qualifications:

• Prior experience in facilities, operations, or administrative support preferred.

• Strong communication skills (written and verbal).

• Proficient with office technology including Microsoft Office Suite; experience with CMMS software is a plus.

• Ability to handle multiple tasks, prioritize effectively, and maintain attention to detail.

• Strong organizational skills and a proactive approach to problem-solving.

• Professional, courteous, and customer-focused demeanor.

Preferred Qualifications:

• Familiarity with facilities maintenance workflows.

• Experience managing vendor relationships and procurement processes.

• Working knowledge of building systems, safety compliance, or emergency preparedness is a plus.

What's in it for you?

As one of the largest nonprofit owner/operator of senior living communities in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

At HumanGood, we offer the opportunity to be part of something bigger than yourself on top of an incredible package of benefits and perks for our part-time and full-time Team Members that can add up to 40% of your base pay.

Full-Time Team Members:

• 20 days of paid time off, plus 7 company holidays (increases with years of service)
• 401(k) with up to 4% employer match and no waiting on funds to vest
• Health, Dental and Vision Plans- start the 1^st of the month following your start date
• $25+tax per line Cell Phone Plan
• Tuition Reimbursement
• 5 star employer-paid employee assistance program
• Find additional benefits here: www.HGcareers.org

Part-Time/Per Diem Team Members:

• Medical benefits start the 1^st of the month following your start date
• Matching 401(k)
• $25+tax per line Cell Phone Plan

Come see what HumanGood has to offer!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.