Job Details

Position Type:
Secretarial/Clerical/Clerk-Human Resources

Date Posted:
8/18/2025

Location:
District Services Center

Closing Date:
08/31/2025 Hours: 40
Salary: $16.94
Calendar: 243

Purpose
Performs a variety of clerical, technical and skilled administrative duties in one or more functional areas of the Human Resources Department to provide advice to employees on a wide variety of human resources topics; and to perform administrative level support to the leadership team.

Supervision Received and Exercised
Receives general supervision from the Senior Human Resources Manager; and may receive technical and functional direction from the Human Resources Leadership team. Incumbents initially perform the more routine duties assigned to positions in this class and work under close supervision. As experience is gained, incumbents are expected to perform the full range of duties as assigned with increasing independence. The primary duties of this class are performed in a general office environment.

Essential Duties
Duties may include, but are not limited to, the following:

• Provides administrative and technical assistance in support of Human Resources programs; perform wide variety of administrative duties in one or more functional areas, including personnel records, recruitment, onboarding, classification and compensation, employee evaluations, employee benefits, or other employment service areas.
• Responsible for fingerprinting applicants/employees and reviewing results.
• Responsible for creating employee badges.
• Prepare documents for approval and disbursement.
• Process and perform data entry for employee related paperwork such as new hires, benefit information, evaluation data, terminations, etc.
• Interpret and explain personnel rules, District policies, union agreement, procedures, and regulations to employees, applicants, and the general public.
• Open and close job files manually as well as in the computer database; maintain file system for current and closed files.
• Create mail merge, prints, copies and performs other general clerical functions.
• Respond to surveys with District information such as number of employees, salary data, and related authorized information.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Perform all work duties and activities in accordance with District policies, procedures and safety practices.
• Work with various cultural and ethnic groups in a tactful and effective manner; foster an environment that embraces integrity, trust and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform other related duties as required.

Minimum Qualifications
Knowledge of:

• Principles and practices and techniques of human resources functions including personnel administrative procedures, recruitment, onboarding and orientation, benefits enrollment, employment transactions, training, evaluations, compensation and benefits or other related area.
• Principles and techniques of data collection and report preparation.
• Principles and practices of personnel records management.
• Operation of a personal computer and job-related software applications for word processing, spreadsheets, database creation and maintenance, information storage and retrieval, and related tasks.
• English grammar, spelling, and punctuation.
• Current office practices and procedures.

Ability to:

• Perform a variety of professional, technical, and administrative support activities for the Human Resources Department; to coordinate the procedural and administrative aspects of a functional area.
• Comprehend, interpret, and convey to others the District's personnel rules, regulations, and policies, including insurance and benefit programs.
• Read, interpret and evaluate data; prepare clear and concise high quality reports.
• Compose correspondence and summary reports related to personnel functions.
• Maintain records efficiently and accurately and to prepare clear and concise reports.
• Organize and implement assigned human resources programs and activities.
• Maintain effective working relationships with other employees, supervisory personnel, and the public.
• Maintain confidentiality of personnel information for applicants and employees and related to other matters affecting employees or the District.
• Operate and use modern office equipment, including computers and applicable software.
• Communicate clearly and concisely, both orally and in writing.
• Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.

Qualifications
Any equivalent combination of experience and training that would provide the required knowledge and abilities necessary to perform the work.

• High school diploma or GED equivalency; and
• At least two (2) years of human resources experience, preferably with a school district.

Essential Physical Abilities

• Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively in person and on the telephone.
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate and prepare a variety of written documents.
• Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer.
• Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time, and work in an office environment.

Evaluation
Yearly by supervisor

Terms of Employment
To be determined by calendar year.
Regular attendance is an essential function of this job.

• If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time.
• As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho..."