Job Details

Office Specialist II (Office Manager)

Southwest District Health (SWDH) is recruiting an Office Specialist II (Office Manager) to join the dedicated group of public health professionals in the Finance Unit within the Division of District Operations. As an Office Manager and public health employee, you will serve an active role in improving the health of your community. As part of a small, but mighty team, you will requisition, purchase, receive, and distribute supplies, equipment, and materials to the district. You will be responsible for coordinating daily mail, invoices, and bank deposits. Provide front-line customer service by telephone, screen, and route calls to appropriate staff. Route all outgoing and incoming mail and distribute to appropriate staff. You will also coordinate motor vehicle fleet service and scheduling. If you crave team-oriented work, purpose, and work/life balance, perhaps it's time you considered a career with SWDH. We're all about shaking up the stereotype that working in government is dull. We're disruptors and innovators, all passionately sharing the same vision of making Southwest Idaho the best place to live, work, and play. We believe in fostering a positive and inclusive workplace where everyone can thrive.

Excellent Benefits This budgeted, regular full-time position offers a competitive benefits package including PERSI (one of the BEST RETIREMENT system available in the Nation) with a lifetime benefit! Medical, dental, and vision benefits; life insurance; 11 paid holidays, generous vacation, and sick leave accrual starting immediately; mandatory 401(a) retirement program with 12.4% combined contributions; optional 401(k) and 457 saving plans; wellness programs; flexible and family-supported policies, including 8 weeks paid parental leave; bring your canine friend to work on Fridays; in-house fitness room and outdoor walking path; ongoing internal and external training opportunities; student loan forgiveness and tuition reimbursement! Easy commute with reverse traffic flow from Boise to Caldwell. Our generous benefits package boosts total compensation for full-time Office Specialist II, transforming the base pay range from $18.62 - $21.90/hour to an estimated total compensation value, including benefits, of $29.02 - $33.03/hour, showcasing our investment in your well-being and professional growth.

Typical Duties: Candidates must be able to complete the essential job functions with or without reasonable accommodation and meet all the mandatory qualifications of the position.

• Answers and directs all incoming telephone calls through the center telephone console, screening and transferring calls appropriately.
• Directs the distribution of mail within the Health District, prepares outgoing mail with proper postage, and maintains the postage machine.
• Responds to inquiries from the public, hospitals, doctors, and Health District staff regarding services, contact information, and directions.
• Prepares coolers with samples for daily courier pickup to the State Lab.
• Performs calculations and data entry for monthly district mileage reports, recording total mileage in an Excel spreadsheet.
• Delivers outgoing mail to the Post Office daily and conducts daily bank deposits.
• Researches products and equipment on District purchase orders to ensure suitability, cost-effectiveness, and supply availability.
• Develops liaison with staff and vendors to process and pay invoices efficiently.
• Performs central receiving and shipping responsibilities, verifying items with packing slips and coordinating pickups.
• Purchases office supplies, materials, and equipment for the District while maintaining routine stock levels as requested.
• Compiles and provides monthly reports on fleet vehicle mileage and postage usage for financial accountability.

Minimum Qualifications: You must possess all the minimum qualifications listed below to qualify for this position. All required experience and/or education must be listed under the work history section of this application OR on your resume and must include a detailed explanation of your roles and responsibilities at each relevant employer.

• Approximately 2-4 years of experience or equivalent education in rules of effective business English usage, spelling, punctuation, and grammar.
• Approximately 6 months to 1 year of related work experience in the following areas:
• Using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving
• Reviewing documents for compliance with established procedures
• Using a computer to enter and retrieve information
• Answering a business telephone using knowledge of business telephone procedures and etiquette
• Valid Driver's License
• Approximately 6 months to 1 year of related work experience in the following areas:
• Operating word processing equipment and software
• Using spreadsheet software
• Using database software
• Operating a 10-key
• Using basic math skills
• Using Microsoft Word to create mass mailings and documents using columns and tables
• Using Microsoft Excel to create formulas and employing built-in calculation functions to perform complex financial, statistical or analytical calculations

Ideal Knowledge, Skill, and Abilities:

• Excellent customer service skills
• LUMA experience
• Invoice Processing experience
• Accounts receivable experience

Supplemental Information: This position is not covered by Social Security. As a result, employees do not pay Social Security taxes and will not earn credits toward Social Security retirement, disability, or survivor benefits based on earnings from this job. However, Medicare taxes will still be withheld, and these earnings will count toward Medicare eligibility.

Who May Apply: Individuals who meet all the "MQ's" and "MQ Specialties" listed above. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodation may be directed to the contact listed on this job posting.

How to Apply: Log in to your statecareers.idaho.gov account, find this job announcement and select the Apply Now button. Attach your most current resume and follow the promptings to complete the exam. Hit submit. Applications will be accepted through 4:59 PM MST on the posting end date. The successful candidate will have a history and background supportive of the department's mission goal and be required to complete a pre-employment drug test and a criminal history background check to include fingerprints. SWDH is an equal opportunity employer and hiring is done without regard to race, color, religion, national origin, marital status, sex, age, or disability, exercising the right to family care and medical leave. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. Please direct requests for Reasonable Accommodation to the interview scheduler at the time the interview is scheduled. You may direct any additional questions regarding Reasonable Accommodation or Equal Employment Opportunity for this position(s) to the Human Resource Office at 208.###.####.

Notice: Idaho's Public Health Districts are agencies that are authorized by the State of Idaho as independent bodies. District employees are not State of Idaho employees, rather District employees who receive benefits through the Office of Group Insurance. To learn more about Southwest District Health, please visit SWDH.id.gov. If you would like to become a part of our team, we encourage you to apply. If you have questions about this position, please contact us at: Email: [email protected] Phone: 208.###.####