Job Details

Administrative Assistant 2

The Idaho Department of Water Resources has an opening for an Administrative Assistant 2 to support the Planning and Projects Bureau. The individual selected will be a key team member in supporting the operation of the Idaho Water Resource Board programs that foster the sustainable management of Idaho's water resources. The individual must have the organizational skills to multi-task and manage the needs of a diverse group of people with heavy workloads, meeting schedules, and travel arrangements. The individual will perform complex secretarial, office administration, public relations assignments, and related work.

This full-time and benefited position will be asked to travel within the state when needed.

Example of Duties

• Perform complex secretarial, office administration, and public relations assignments
• Coordinate administrative activities requiring frequent contact with executives, the public, other agencies, and government officials
• Function independently, exercising discretion in applying policies and procedures and using extensive knowledge of department programs
• Compose correspondence for supervisor on own initiative or from general instructions and format / @type a variety of executive, sensitive, confidential, official and/or legal documents
• Assist with arranging logistics for Board meetings and running audio recordings during the meetings to document minutes of the meetings
• Prepare for approval and distribute final minutes of the meetings
• Assist Board Members and staff with travel logistics & reconciliation
• Manage workload to meet tight deadlines
• Utilize Microsoft office suite
• May supervise staff

Minimum Qualifications

• Good knowledge of:
• office support functions including word processing
• filing
• composing a variety of business documents
• reception
• researching, compiling, and summarizing data for reports
• Experience:
• interpreting, applying, and explaining information such as regulations, policies, or services
• independently solving problems / performing liaison activities in a work setting
• coordinating activities requiring complex arrangements

Desired Qualifications

• Knowledge or experience of state and local government organization structure, functions, and decision-making processes to include public policy development, and state rulemaking and legislative processes
• Experience transcribing audio recordings

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year.

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.