Job Details

Administrative Support Duties

Serve as principal administrative support to the Division Chief, managing daily office operations and ensuring efficient administrative support functions.

Develop, implement, and maintain administrative, information management, and clerical procedures; provide guidance and training to administrative support personnel on office policies and standards.

Respond to inquiries from federal agencies, congressional offices, state and local government officials, media representatives, and stakeholders; coordinate timely responses and resolve administrative issues.

Exercise full authority over executive calendars, appointments, and scheduling priorities, ensuring effective management of time and commitments.

Support time and attendance records through the DOI U.S. Wildland Fire Services system of timekeeping.

Manage correspondence control processes by reviewing, routing, tracking, and editing documents for clarity, completeness, grammatical accuracy, and procedural compliance.

Plan and coordinate meetings, conferences, and executive events, including agenda development, participant notifications, logistics, accommodations, and follow-up on action items.

Arrange and manage complex travel itineraries, prepare travel authorizations, vouchers, and related documentation.

Responsible for office supply purchases for the Division staff and supports tracking of accountable property. Requires purchase card authorities.

Maintain official physical and electronic filing systems, correspondence records, tracking logs, mailing lists, meeting minutes, and office documentation while utilizing automated systems for reporting, records management, communications, and timekeeping.